Student Event Requests

There are many opportunities at PNWU to be involved with student events. Any student organized event, whether it is held on the PNWU campus or off-campus in the surrounding community must be approved by Student Affairs.

This includes, but is not limited to:

• Any SGA Club or SGA Interest Group Event (Examples of events: meeting, event, presentation, seminar, exhibit, fundraiser, guest speaker, workshop, certification course, volunteer experience, etc.)
  
  
• Student Grant Funded Events (Grant funds must first be approved by the Office of Advancement, please contact Jacqueline Diaz, Assistant Director of Corporate and Foundation Relations at jdiaz@pnwu.edu. Then you can reach out to Student Affairs if you need support with your event before submitting a Student Event Request)

Prior to submitting the student event request explore Campus Events

Please make sure to submit your event request with at least ten business days advance notice to ensure room availability. Last-minute event requests are not guaranteed to be approved. 

Once your event is completed, you will need to submit a student event summary report.  These reports are required by the University, and is due within one-week of the completion of your event. 

• Here is the link to submit a student event summary report:

Alcohol Approval:
Alcohol may only be served at events with prior permission from the University president. If you are requesting to serve alcohol at your event, you will need to fill out an Approval for Alcohol Use Form

Please allow at least 2-3 weeks for processing. Your event request will not be able to be processed until you turn in all materials that are required on the application.

AFTER the Student Event Request is APPROVED follow these steps:

Flyers or promotional materials:
If you will be using flyers or promotional materials for your event, please email a PDF file format of your flyer to studentaffairs@pnwu.edu for approval before distributing. All promotional materials or items for sale must be approved by Student Affairs.

Electronic Display:
If you would like to display your flyer on the electronic display, please send a pdf of your flyer to pnwudisplays@pnwu.edu. The flyer needs to be in landscape formatting to work on the displays.

If you have any questions regarding your student event request, please contact the Student Affairs office at 509-249-7724 or email studentaffairs@pnwu.edu.