Policies and Procedures Library

List of university-wide policies and procedures at PNWU.

Pacific Northwest University of Health Sciences retains the right to amend or change any policy or procedure as described in the approved policy and established procedure (see Policy Resources to the right). Policies and procedures are not to be construed as an employment agreement or contract.

The University is in the process of moving policies found in various forms into a standard template and into the PNWU Policy Library. Policies found in the Policy Library supersede policies in the Student Catalog, the Staff and Faculty Handbook, and in other locations/formats. We appreciate your patience during this transition. Please contact Angie Girard if you have any questions about policies.

The University academic calendar is comprised of two 18 week terms and one 12 week summer term. Credits are measured in…
The University will foster and maintain full freedom of discussion, inquiry, teaching and research, and standards of…
Explains access and security parameters for campus facilities.
Employees have the right to review and inspect their personnel files during normal business hours in the Human Resources…
All proposed uses of the Pacific Northwest University of Health Sciences’ name, seal, or logo (including the name, seal,…
PNWU advises the campus community on where to obtain law enforcement agency information concerning registered sex…
Animals are allowed on the PNWU campus as long as they are on a leash, not a threat to other people, and do not bother…
Provides a framework for selection, acquisition, installation and management of public artwork and commemorative…
The purpose of this policy is to ensure those responsible for acquiring, recording, inventorying, maintaining, and…
PNWU employees are to report for work on time and as scheduled.
Credit and degrees, wherever offered and however delivered, are based on documented student achievement and awarded in a…
PNWU includes the cost of books and supplies required for the Doctor of Osteopathic Medicine curriculum as part of…
Describes the borrowing controls of Pacific Northwest University of Health Sciences
Defines the budgeting process for PNWU.
In the event that inclement weather or an emergency situation presents a risk to PNWU faculty, staff, students,…
Defines the authority and jurisdiction of security personnel and encourage accurate and prompt reporting of crimes.
This policy outlines the cash management policies for Pacific Northwest University of Health Sciences.
The purpose of the Cash Reserve Policy for Pacific Northwest University of Health Sciences (PNWU) is to ensure the…
The University encourages supervisors to cooperate with employees who need to meet a family responsibility by using…
The CME Program business and management practices, as they relate to human resources, financial affairs, and legal…
PNWU’s Continuing Medical Education (CME) Program applies a responsible approach towards advertising and promotion of…
All CME advertising and promotional materials must be approved by the Office of Continuing Medical Education prior to…
This policy provides guidelines for managing cancellations and refunds associated with PNWU’s sponsored CME activity…
All individuals in a position to influence the content of a certified CME/CE activity must disclose any relevant…
This policy provides guidelines for assessing, documenting, and continuously improving the effectiveness of PNWU’s CME…
Grievances regarding PNWU’s Continuing Medical Education (CME) Program and sponsored CME activities are handled on an…
This policy delineates the rules and regulations governing payment of honoraria and reimbursement of expenses by PNWU to…
Accredited CME providers must maintain specific activity records. Maintenance of the documentation associated with…
This policy exists to provide guidance and support for staff, faculty and joint/co-sponsors of CME accredited activities…
Clinical content validation is designed to ensure that patient care recommendations made during PNWU’s accredited CME…
Pacific Northwest University of Health Sciences College of Osteopathic Medicine (PNWU-COM) assists new and existing…
The College of Osteopathic Medicine (COM) faculty will undergo annual evaluation to ensure their performance is…
The College of Osteopathic Medicine (COM) will grant faculty promotions based on criteria set forth by the COM Faculty…
The purpose of this document is to set forth the policies and procedures by which dead human bodies are donated,…
A student who has fulfilled all the academic requirements within 150 percent of his/her four-year program, except where…
The dean of the College of Osteopathic Medicine (COM) shall ensure that the strategic planning process occurs on a…
Student participation at conferences is limited to students in PNWU-COM leadership positions and those students who are…
The College of Osteopathic Medicine (COM) at Pacific Northwest University of Health Sciences expects its students to…
Pacific Northwest University third- and fourth-year curriculum delivery occurs through the regional sites located in a…
The College of Osteopathic Medicine (COM) grants adjunct clinical faculty promotions based on criteria described in the…
ACF reappointment occurs prior to the date the appointment/reappointment is to expire and follows a process that ensures…
All Pacific Northwest University of Health Sciences, College of Osteopathic Medicine (PNWU-COM) students must…
Pacific Northwest University of Health Sciences will maintain sufficient committees to accomplish necessary functions.
Competitive bids shall be required for all construction projects over $50,000 unless expressly approved by the Board of…
Defines when a competitive bid for goods and services shall be requested by PNWU
Any individual may file a complaint regarding an accreditation standard, eligibility requirement, procedure, or policy.…
Complaints of accreditation standards, eligibility requirements, procedures, or policies must be submitted in writing,…
Computing devices at PNWU have a life cycle that includes purchasing, replacements, and disposal.
This is to inform PNWU departments and staff of the proper procedures associated with the use of the confidential paper…
The Board of Trustees and employees shall disclose any conflict of interest. Any party who does not comply with this…
The credit hour formulas used for determining credit hours at PNWU adheres to the definition of a credit hour as defined…
Faculty, through well-defined structures and processes with clearly defined authority and responsibilities, exercise a…
To accurately collect, report, and disclose campus crime statistics in accordance with the Jeanne Clery Disclosure of…
PNWU is responsible for maintaining disciplinary procedures for students involved in violent crime in compliance with…
PNWU consciously considers and works to embed diversity, inclusion, and equity into its mission driven activities to…
Employees and students are expected to work and learn unimpaired by the effects of alcohol or drugs and to perform their…
Due process at PNWU shall provide the conduit through which the liberty and property rights of students and employees…
The Pacific Northwest University of Health Sciences (PNWU) community will have ready access to well-articulated and…
Those acting on behalf of the University have a general duty to conduct themselves in a manner that will maintain and…
This policy has two purposes: (1) to define the expenditure and disbursement procedures for PNWU; and (2) define rules…
Faculty of Pacific Northwest University of Health Sciences shall possess the academic preparation, training, and…
As an educational institution, Pacific Northwest University of Health Sciences (PNWU) will abide by the Family…
PNWU will determine the earned and unearned portions of Title IV aid as of the date the student ceased attendance based…
This policy outlines the responsibility of the finance staff to ensure that all transactions are posted in a timely…
Defines restrictions relative to firearms and dangerous weapons on the PNWU campus.
The purpose of this policy is to outline the coordinated process for the solicitation and requests for private gifts for…
The goal of this gift acceptance policy is to uniformly treat donors and their gifts with full disclosure and provide…
PNWU shall seek the advice of legal counsel in matters relating to acceptance of gifts when appropriate.
Pacific Northwest University of Health Sciences College of Osteopathic Medicine (PNWU-COM) assists new and existing…
All hazardous substances, including biohazardous materials shipped to or on behalf of PNWU must be prepared, packaged,…
Segregation of duties exists between authorizing/hiring and payroll processing.
Throughout its life cycle, all institutional data shall be protected in a manner that is considered reasonable and…
All institutional surveys intended for distribution to members or prospective members of the PNWU community (applicants,…
Permanently restricted / endowed assets are to be invested with the goals of safety of principal, growth of principal,…
This Investment Policy provides the framework for the management of the investments of Pacific Northwest University of…
All absences of more than three days, other than regular scheduled vacation, are considered a leave of absence.
Library access and materials circulation are provided to PNWU students, faculty, staff, adjunct clinical faculty, and…
Books and other knowledge-based materials housed in the library will be classified according to either the National…
Library materials, regardless of format, will be selected to complement PNWU curricula and to promote the learning,…
US copyright law contains many gray areas, and the goal of this policy is to provide PNWU administrators, faculty,…
When materials are not available in the library, the library staff will make reasonable effort to obtain them from…
Gifts of books, journals, and other media in good condition are accepted by the Library in accordance with the…
Library fines and fees are assessed to encourage timely return of materials, to provide for replacement of lost or…
Using a variety of formal and informal tools and techniques, the library will assess the needs for knowledge-based…
Library staff will provide reference and research services to support the educational and research needs of the…
The Library will seek to replace lost, damaged, or outdated materials, following adopted procedures. The Library has the…
The university will provide a stipend for use of personal mobile devices for certain categories of employees.
Cultivate and steward donor gifts to PNWU to support student scholarships.
The naming of University properties, facilities, and academic and non-academic programs is a function of the Board of…
Use of PNWU technology resources is restricted to purposes related to the University's mission.
The University shall not discriminate against faculty, staff, volunteers, students, or applicants on the basis of race,…
In the event of an emergency involving a Pacific Northwest University (PNWU) student, PNWU may contact the person the…
Pacific Northwest University of Health Sciences (PNWU) utilizes individual official photographs of students and…
Every proposal or request to support submissions for external funding must receive administrative approval by the chief…
Describes the human research protections program at Pacific Northwest University of Health Sciences
PNWU shall provide parking as a courtesy for employees, students, and visitors on campus.
Pacific Northwest University of Health Sciences (PNWU) reasonably accommodates partner program students with…
Describes responsibility for personal property on University property.
This policy provides guidelines for interactions between pharmaceutical and biomedical device industry representatives…
Private scholarship funds will be processed by the Financial Aid Office in a timely and accurate way as are all student…
After establishing a need for a new institution-wide or local policy or substantial revision of current institution-wide…
When an employee’s behavior interferes with PNWU’s reputation; operations; the safety of the University, schools,…
This policy provides a standard of practice for the management, accounting and control of moveable capital equipment…
All official responses to external entities (e.g., reports, surveys, questionnaires, data sets) on behalf of the…
The University will comply with federal, state, and local laws, and accreditation body guidelines regarding record…
The Office of Institutional Effectiveness (OIE) complies with Pacific Northwest University’s policies and procedures…
Indicates who should report crimes and suspicious activity, how to report crimes and suspicious activity, and where to…
Use of space/rooms at PNWU is granted on a priority basis and must be scheduled in advance. Any individual or group…
Describes the type and frequency of security awareness and crime prevention programs for students and employees.
In certain situations, it is appropriate to offer a discharged employee a severance agreement. Under a severance…
This policy describes how the Board of Trustees and University will develop and monitor the strategic plan for the…
Pacific Northwest University provides academic advising and counseling for all university students.
Satisfactory academic progress, measured at the end of each academic year, occurs when the student is passing all…
PNWU seeks to admit students compatible with the University mission and who have the prerequisite knowledge, skills, and…
Attendance at clinical rotations, labs, small group discussions, clinically integrated learning experiences, guest…
Clinical field experiences such as internships, rotations, clerkships, or other such field activities shall be…
Student complaints of program integrity must be submitted in writing, within one year of the alleged violation, to the…
A student may file a complaint against Pacific Northwest University of Health Sciences alleging a violation
Students presenting extraordinary admission credentials may be granted credit in the appropriate course(s) if all of the…
PNWU does not grant advanced standing or credit based upon experience.
PNWU uses a Pass (P)/Fail (F) grading system; no quality points per hour are awarded on the student transcript.
PNWU students must present proof of personal health coverage, as defined by Affordable Care Act (ACA), to Enrollment…
All PNWU students will comply with Center for Disease Control (CDC) recommendations for Health Care Providers.…
All requests for leave of absence must be in writing, be signed, be dated and include the reason for the student’s…
PNWU provides mental health services through its Student Assistance Program (SAP). SAP is to provide the student,…
Pacific Northwest University of Health Sciences College of Osteopathic Medicine makes available to its students a list…
Previously withdrawn students must apply for readmission at least three months in advance of the time requested for…
Pacific Northwest University of Health Sciences (PNWU) is dedicated to supporting and maintaining a scholarly community.