Mail and Packages Policy

Responsible Unit: Procurement and Asset Management | Executive lead: CIO 
Created: 04/14/2020 | Reviewed/Revised: 09/28/2023 | Effective: 09/28/2023
Compliance: N/A 
Approving Body: PAC | Classification: Institution-wide 

Policy
Mail and packages are sorted and delivered to the appropriate unit within 48 hours of being received at PNWU with the exception of University-wide holidays or closures as outlined below:

All mail suspected of containing a check will be open and signed by the university’s designated staff for verification.

  • Mail specifically addressed to a department or person will be delivered unopened and the unit/office shall determine internal procedures for opening the mail. Any checks found in the mail will be documented,  and delivered to finance within three (3) business days.
  • All mail not specifically addressed to a department or person will be opened by the University’s designated staff with a determination made as to the office/unit for delivery. Any checks found in the mail will be documented, , and delivered to finance within three (3) business days.

It is the responsibility of each unit to determine the procedures for retrieval of mail and packages once received to remain in compliance with the three (3) business day requirement.

Employees are not to have personal mail or packages delivered to PNWU.

Students are not to have personal mail or packages delivered to PNWU.

Any instance where the above procedures are not adhered to will be forwarded through the chief operations officer to the President’s Advisory Council for review and monitoring.

Procedures for appropriate postage and safe handling of University mail and packages is set by the Office of Procurement and Asset Management in accordance with local, state, and federal regulations.

Definitions: 
N/A 

Procedures: 
N/A 

Related Documents: 
N/A 

Policy Resources

For assistance with policies and procedures contact:

Lori Fulton
lfulton@pnwu.edu