Institutional Surveys Policy

Responsible Unit: Office of Integrated Institutional Effectiveness | Executive lead: Provost 
Created: 02/22/2018 | Reviewed/Revised: 12/06/2022 | Effective: 12/06/2022 
Compliance: N/A
Approving Body: PAC | Classification: Institution wide 

Policy:    
All institutional surveys intended for distribution to members or prospective members of the PNWU community (applicants, students, faculty, staff, board members, volunteers, and alumni) must be reviewed and approved by the Office of Integrated Institutional Effectiveness (OIIE) prior to dissemination, and includes surveys approved by the Institutional Review Board (IRB).

Institutional surveys do not include:

  • Evaluation of an event by participants (unless the participants are made primarily of PNWU community members)
  • Feedback from individual clients at the point of service (e.g. feedback questionnaire offered on various web pages)
  • Teaching and course evaluation forms
  • Input on availability and/or agenda items for meetings

Surveys may be administered using paper and pencil, phone, or electronic format. Regardless of the method used, all surveys must be approved by OIE before the survey can be administered except those specifically exempted by this policy.

Failure to adhere to the policies and guidelines relating to the use of surveys will result in a written notification to the data collector as well as their direct supervisor and the chief officer who is responsible for their unit or department. Violators of this policy must then receive clearance from their respective chief officer to administer any future surveys for a period determined by the provost.

Definitions 
Institutional survey: Survey that is intended to capture or extrapolate thoughts and/or opinions of the PWNU community or member group(s) of that community

PNWU community: Applicants, students, faculty, staff, board members, volunteers, and alumni

Procedure
Institutional Survey Guidelines
Survey Request Form

Related Documents:
Detailed Schedule/Timeline of Planned Institutional Assessment Activities
PNWU Information and Data Protection Policy  

Policy Resources

For assistance with policies and procedures contact:

Lori Fulton
lfulton@pnwu.edu