Institutional Surveys Policy

Responsible Unit: Office of Integrated Institutional Effectiveness | Executive lead: Vice President for Academic Affairs and Provost
Created: 02/22/2018 | Reviewed/Revised: 12/06/2022, 8/28/2024, 5/15/2025 | Effective: 5/15/2025 
Compliance: N/A
Approving Body: ELT | Classification: Institution wide 

Policy:    
All institutional surveys intended for distribution to members or prospective members of the PNWU community (applicants, students, faculty, staff, board members, volunteers, and alumni) must be reviewed and approved following PNWU’s Institutional Survey Review/Approval Process and Procedure prior to dissemination.

Institutional surveys excluded under this policy:

  • Evaluation of an event by participants 
  • Feedback from individual clients at the point of service (e.g. feedback questionnaire offered on various web pages)
  • Teaching and course evaluation forms
  • Input on availability and/or agenda items for meetings
  • Research surveys approved or determined exempt by the Institutional Review Board

Surveys may be administered using paper and pencil, phone, or electronic format. Regardless of the method used, all surveys must be reviewed and approved except those specifically exempted by this policy.

Failure to adhere to the policies and guidelines relating to the use of surveys will result in a written notification to the data collector, as well as their direct supervisor and the vice president who is responsible for their unit or department. Violators of this policy must then receive clearance from their respective vice president to administer any future surveys for a period determined by the provost.

Definitions
Institutional survey: Survey that is intended to capture or extrapolate thoughts and/or opinions of the PWNU community or member group(s) of that community to inform quality improvement efforts.

PNWU community: Applicants, students, faculty, staff, board members, volunteers, and alumni

Related Documents:

Institutional Surveys Process Diagram
Institutional Surveys Procedure
Institutional Survey Guidelines
Survey Request Form
Internal and External Survey Schedule
PNWU Information and Data Protection Policy

Related Documents:
Detailed Schedule/Timeline of Planned Institutional Assessment Activities
PNWU Information and Data Protection Policy  

Policy Resources

For assistance with policies and procedures contact:

Dee Dennis
ddennis@pnwu.edu